Application Instructions, Undergraduate
When should I apply?
|Term Start:||Priority Deadline|
Spring 1 (Jan 14, 2013) *
|November 1 of the preceding year|
Spring 2 (March 18, 2013)
|March 10 for complete applications|
Summer (May 20, 2013)
Fall 1 (Aug. 26, 2013) *
Fall 2 (Oct. 28, 2013)
NOTE: all students have to arrive on campus one week before the starting date of the term
* Freshmen may only enroll in Fall 1 (August), and Spring 1 (January). A Freshman is a student who enrolls at Webster directly from high school, or transfers in from another accredited university with less then one year of courses or below 30 credits. Under certain conditions a Freshman student might also be able to start in Fall 2 or Spring 2.
Transfer students may enroll in any of our 5 starting terms. A transfer student is a student who is transferring from another accredited college or university and has accumulated over 30 credit hours as transfer credits. Please make sure that your university is accredited by the local Ministry of Education or has an official regional US accreditation, otherwise we will not be able to transfer any courses you have completed into the Webster degree program.
Priority Deadlines - please be aware that Webster University has rolling admissions meaning that you can apply at any time. The earlier you apply, the better in order to secure a place in your intended program. If you need a visa, please apply right away to make sure you have enough time to apply for a visa, which can take up to 3 months.
Apply as early as possible, if:
- you need a visa to enter Austria. The visa process might take 3 to 6 months depending on your country of citizenship. You can apply for your visa as soon as you have been accepted to Webster University and have received your acceptance package including the visa application form. In case your visa is not ready for you in order to start your degree program at the term you have applied for, please notify your Admissions Officer so she/he can defer your acceptance to the next starting term.
- you are interested in scholarships for the fall terms of the academic year. Send in your Webster University application early (Jan, Feb, March). Please be aware that you need to be accepted latest by March 15th and then submit your complete scholarship application by April 1st. Please check our scholarship page to find out more details including application instructions and supporting documents. Transfer students are not eligible for scholarships.
How do I apply?
Webster University makes admissions decisions based on the application documents to evaluate your likelihood to succeed in your studies. For this process it is essential for us to have the official documentation of your prior educational record. Please be aware that we cannot make an admissions decision without all of the following documentation.
It is the applicant’s responsibility to make sure that all necessary documentation is submitted to the Admissions Office:
A completed online or offline application form.
A copy of the biographical page of your passport.
- Application fee (Euro 40).
- Online application: If you are applying online, please follow the payment instructions given in the online form.
- Offline application: A non-refundable application fee: EURO 40. payable to Erste Bank AG, Bank Code 20111, Account No: 31003101197, Bank Identifier /Swift Code: GIBAATWW, International Bank Account Number (IBAN):AT472011131003101197. Please specify the name of the applicant when paying this fee. The application fee can also be paid by credit card. The form can be downloaded here and faxed to our Finance Officer Ms. Carina Starlinger Mazelle at: +43 1 269 92 93 13. For more information about payment types, please contact Ms. Carina Starlinger-Mazelle, via e-mail or phone: +43 1 269 92 93 Ext. 25.
- Academic documents: Official documents must be sent directly from your school or university to the Vienna Office of Admissions
- Official transcripts showing secondary school coursework and results of the past 3 years
- If your transcript does not show your date of graduation or degree conferral, you will also need to submit a certified copy of your secondary school diploma
- Transfer students must also include official transcripts of all university work
- All academic transcripts must be in English. If they are not in English, you need to send us an official certified English translation thereof attached to a copy of the original transcript
- If you have IB results, please send an e-mail to email@example.com to request that Webster University Vienna can access your results online. Please make sure to copy your admissions officer on that e-mail
800 word essay. This is not meant to be a research paper, and should not be something that you have written for one of your classes. Your admission essay should be a new, original work, written by you specifically for this application. It should demonstrate your writing ability, including good structure, correct use of grammar, the extent of your vocabulary etc. Online application: your essay can be submitted in your online application. Please click here for essay topic suggestions.
A resume or a list of activities and achievements.
- Two letters of recommendation from teachers/professors. Your recommenders can either fill out the undergraduate recommendation forms and send them to us, or they can write us a recommendation letter based on the questions asked in the forms.
- If you choose to use the forms, please fill out and sign the top portion before giving them to your recommenders.
- If the recommender chooses to write a separate recommendation letter, please make sure the recommendation is on official school or company letterhead stating the recommenders contact details including e-mail address.
English proficiency test. If you are a non-native speaker of English, you will need to submit official scores for the TOEFL (Test of English as a Foreign Language) or equivalent exam (e.g. IELTS, Cambridge Advanced Certificate ). Your Admissions Officer can check your results online if you send them your log in information after your scores have been published though we still need to receive your official score from the testing center. To arrange that the TOEFL is sent to us directly from the testing center, please indicate our Webster University Vienna code 0547 on your request to the TOEFL testing center.
If you attended/are attending an international or U.S. high school, you will need to submit SAT (Scholastic Aptitude Test) scores. When requesting an official SAT score report to be sent to Webster Vienna, please mention our institution code: 9131. SAT scores are not required, but if you have them you might be exempt of some testing. This code can also be used when requesting an AP score report to be sent to Webster Vienna.
Any additional documentation requested by the Admissions Office.
Please send your application documents to:
All applicants will be contacted via email upon receipt of the official online application. At that point we create an individual file in our database. You will receive a Student ID number (included in the subject line of your e-mail) which you should include from that point onwards in all your correspondence with Webster University. Your Admissions Officer will be in contact with you regarding your application status.
Once you are accepted, you will receive an acceptance e-mail and a complete acceptance package will be sent per mail to you. Please make sure to state your correct and complete mailing address including your zip code, city and country etc on the application form including your phone number in case we need to send the acceptance package TNT Express. This acceptance package will include important information and visa application forms if needed.
When should I arrive on campus for the upcoming term?
Classes always start in week 1, but arrival of students is mandatory in the week before classes start, we call it week 0.
Please be prepared to arrive at Webster University Vienna at least one week before classes start (week 0), depending on housing, testing and NSO dates.
HOUSING: If you have arranged housing at Webster University Vienna, please be aware that housing check in is only taking place on Tuesday and Wednesday of week 0. If you would like to find detailed information about campus housing, please visit our housing page.
TESTING: If you are signed up for placement testing, please arrive latest Tuesday of week 0. Placement testing is for your benefit to test out of classes you might otherwise have to take. We want to make sure that you are placed into the correct classes based on your skills and abilities. At this point you are already accepted therefore the results of the tests does no affect the admissions decision. To find out more about testing, please go to our testing page.
NSO: New Student Orientation is mandatory for all incoming students and it is scheduled during week 0. You will meet all fellow students, receive information about Webster Vienna and sign up for your individual appointment with your academic advisor in order to register for classes. To find out the schedule for the NSO, please click NSO schedule.
Please arrange your transportation accordingly, since all students have to arrive in week 0 in order to start classes in week 1.
VISA: If you need a visa, please fill out the visa application forms in the acceptance package immediately and send a complete visa application to the Austrian embassy in your country. Only if your visa application is complete, the Austrian embassy in your country will send your complete visa application to Vienna, Austria in order to be processed further. This might take up to several months, depending on the date of arrival of your complete visa application. Please be aware of that. The Visa processing center in Vienna, Austria receives lots of visa application on a daily basis - so act fast in order to receive your visa on time to start your studies. For more information on visas, please visit our visa page.
If you have any further questions, please contact the Admissions Office.
We are looking forward to have you join Webster University Vienna!